CSA PLUS Z45001:19

The CSA Z45001 Application Handbook — A practical guide to implementing the

CSA Z45001 Standard

REVISED DECEMBER 2019

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Revision History

CSA PLUS Z45001:19, The CSA Z45001 Application Handbook — A practical guide to implementing the CSA Z45001 Standard

Standards Update Service

CSA PLUS Z45001:19

November 2019

Title: The CSA Z45001 Application Handbook — A practical guide to implementing the CSA Z45001 Standard

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  CSA PLUS Z45001:19

  The CSA Z45001 Application Handbook — A practical guide to implementing the

  CSA Z45001 Standard

  
  

  
  

  
  

  ®A trademark of the Canadian Standards Association, operating as “CSA Group”

  
  

  Published in November 2019 by CSA Group A not-for-profit private sector organization

  178 Rexdale Boulevard, Toronto, Ontario, Canada M9W 1R3

  
  

  To purchase standards and related publications, visit our Online Store at store.csagroup.org

  or call toll-free 1-800-463-6727 or 416-747-4044.

  
  

  ISBN 978-1-4883-2542-7

  
  

  © 2019 Canadian Standards Association

  All rights reserved. No part of this publication may be reproduced in any form whatsoever without the prior permission of the publisher.

  Contents

  Preface 5

  
  

  1. Introduction 7

     
     

  2. Background 7

  2.1 ISO 45001 background 7

  
  

  3 CSA Z45001:19 8

  1. Canadian application 8

  2. Relationship of CSA Z45001 with existing Canadian Standards 8

  3. Applying ISO 45001 within a Canadian legislative context 8

  4. Differences in terminology and fundamental concepts 9

  5. Recognition of key roles within an OH&S management system 9

  6. Organization of ISO 45001 9

  7. Future of OH&S management system standards 9

  
  

  1. Layout of this Application Handbook 10

     
     

  2. What do you already have in place? 11

     
     

  3. Aim of an OH&S management system 12

     
     

  4. The Plan-Do-Check-Act cycle- 12

     1. CSA Z45001 deviation 12

        
        

  5. The Scope of an OH&S management system 12

     1. Guidance 13

        
        

  6. Clause 2: Normative references 14

     
     

  7. Clause 3: Definitions 14

     
     

  8. Clause 4: Context of the organization 14

     1. Guidance 15

     2. Guidance 16

     3. Audit questions 17

     4. Pathways for effective implementation 17

     5. Guidance 18

     6. Audit questions 19

     7. Pathways for effective implementation 19

     8. Guidance 20

     9. Audit questions 20

     10. Pathways for effective implementation 20

     11. Guidance 21

     12. Audit questions 21

     13. Pathways for effective implementation 22

  9. Clause 5: Leadership and worker participation 22

     1. Guidance 23

     2. Audit questions 23

     3. Pathways for effective implementation 23

     4. Guidance 24

     5. Audit questions 25

     6. Pathways for effective implementation 25

     7. Guidance 26

     8. Audit questions 26

     9. Pathways for effective implementation 27

     10. Guidance 28

     11. Audit questions 29

     12. Pathways for effective implementation 30

         
         

  10. Clause 6: Planning 31

      1. Guidance 31

      2. Audit questions 32

      3. Pathways for effective implementation 33

      4. Guidance 34

      5. Audit questions 36

      6. Pathways for effective implementation 36

      7. Guidance 37

      8. Audit questions 38

      9. Pathways for effective implementation 38

      10. Guidance 39

      11. Audit questions 39

      12. Pathways for effective implementation 40

      13. Guidance 40

      14. Audit questions 42

      15. Pathways for effective implementation 42

      16. Guidance 42

      17. Audit questions 43

      18. Pathways for effective implementation 43

      19. Guidance 44

      20. Audit questions 47

      21. Pathways for effective implementation 47

      22. Guidance 48

      23. Audit questions 48

      24. Pathways for effective implementation 49

          
          

  11. Clause 7: Support 49

      1. Guidance 49

      2. Audit questions 49

      3. Pathways for effective implementation 50

      4. Guidance 50

      5. Audit questions 51

      6. Pathways for effective implementation 51

      7. Guidance 52

      8. Audit questions 52

      9. Pathways for effective implementation 53

      10. Guidance 53

      11. Audit questions 54

      12. Pathways for effective implementation 55

      13. Guidance 56

      14. Audit questions 57

      15. Pathways for effective implementation 58

          
          

  12. Clause 8: Operational planning and control 58

      1. Guidance 58

      2. Audit questions 59

      3. Pathways for effective implementation 60

      4. Guidance 60

      5. Audit questions 62

      6. Pathways for effective implementation 62

      7. Guidance 63

      8. Audit questions 64

      9. Pathways for effective implementation 64

      10. Guidance 64

      11. Audit questions 64

      12. Pathways for effective implementation 65

      13. Guidance 65

      14. Audit questions 66

      15. Pathways for effective implementation 66

      16. Guidance 67

      17. Audit questions 67

      18. Pathways for effective implementation 67

      19. Guidance 68

      20. Audit questions 69

      21. Pathways for effective implementation 69

          
          

  13. Clause 9: Performance evaluation 69

      1. Guidance 70

      2. Audit questions 71

      3. Pathways for effective implementation 72

      4. Guidance 72

      5. Audit questions 73

      6. Pathways for effective implementation 73

      7. Guidance 74

      8. Audit questions 74

      9. Pathways for effective implementation 75

      10. Guidance 75

      11. Audit questions 76

      12. Pathways for effective implementation 76

      13. Guidance 78

      14. Audit questions 79

      15. Pathways for effective implementation 79

          
          

  14. Clause 10: Improvement 80

      1. Guidance 80

      2. Audit questions 80

      3. Pathways for effective implementation 81

      4. Guidance 81

      5. Audit questions 83

      6. Pathways for effective implementation 83

      7. Guidance 84

      8. Audit questions 85

      9. Pathways for effective implementation 85

  
  

  Annex A — ISO 45001 Terms and definitions 86

  Annex B — Comparison and alignment of CSA Z1000 and CSA Z45001 96

  Annex C — Online resources 99

  Preface

  The first edition of CSA Z45001, Occupational health and safety management systems — Requirements with guidance for use, is an adoption, with Canadian deviations, of the identically titled ISO (International Organization for Standardization) Standard 45001 (first edition, 2018-03).

  For brevity, this Standard is referred to as “CSA Z45001” throughout this Application Guide.

  Organizations are accountable for occupational health and safety, and workplace parties are responsible for health and safety within their respective control or authority. This Standard provides a model for establishing, implementing, and maintaining an occupational health and safety management system

  that encourages a systematic approach to meeting defined occupational health and safety objectives and increases awareness of health and safety in the workplace. This Standard can also assist organizations seeking certification under federal, provincial, and sector-based certification programs (e. g., Certificates of Recognition).

  
  

  An international committee developed the original ISO 45001 standard. Based on a survey of stakeholders from across Canada, CSA Group concluded that while ISO 45001 is both comprehensive and strong, Canadian organizations would benefit from adoption of the International Organization for Standardization (ISO) standard with deviations that reflect the Canadian context of health and safety.

  
  

  As a fundamental concept and to identify the inclusiveness of an occupational health and safety management system, CSA Z45001 defines “occupational health and safety” as the promotion of the physical, mental, and social wellbeing of workers and the protection of workers from, and the prevention of, workplace conditions and factors adverse to their health and safety.

  This Standard was reviewed to align it with the CSA Group Z1000 series of Standards on occupational health and safety management, including the following:

• CSA Z1000, Occupational health and safety management;

• CAN/CSA-Z1001, Occupational health and safety training;

• CAN/CSA-Z1002, Occupational health and safety — Hazard identification and elimination and risk assessment and control;

• CAN/CSA-Z1003, Psychological health and safety in the workplace;

• CSA Z1004, Workplace ergonomics — A management and implementation standard;

• CSA Z1005, Incident investigation;

• CSA Z1006, Management of work in confined spaces;

• CSA Z1007, Hearing loss prevention program (HLPP) management;

• CSA Z1010, Management of work in extreme conditions; and

• CSA Z1600, Emergency and continuity management program.

  Significant deviations were made to ISO 45001 to meet the following objectives:

  1. to translate international terminology and expressions to occupational health and safety (OH&S) terminology recognized in Canada;

  2. to modify the fundamental process for risk assessment and risk control to emphasize the elimination of hazards in accordance with CSA Z1000 and CAN/CSA-Z1002;

  3. to recognize workers’ rights to remove themselves from hazardous situations;

  4. to recognize the role of worker representatives in determining the OH&S needs of workers;

  5. to recognize the requirement to ensure that workers and worker representatives participate in OH&S management decision making; and

  6. to recognize that the organization must ensure required PPE and training.

  The Standard was reviewed for Canadian adoption by the CSA Technical Committee on Occupational Health and Safety Management Systems, under the jurisdiction of the CSA Strategic Steering Committee on Occupational Health and Safety, and has been formally approved by the Technical Committee.

  CSA Group developed and published the Standard in compliance with Standards Council of Canada requirements for National Standards of Canada.

  1. Introduction

     This Application Handbook has been developed with the support of CSA Group to provide Canadian organizations (small- and medium-size, for-profit and not-for-profit) and those with international connections with advice on how to best apply CSA Z45001, Occupational health and safety management systems — Requirements with guidance for use. Through this, Canadian organizations (as well as those with foreign ownership operating within Canada) can assess their management systems against the International Standard and assess and demonstrate conformity with CSA Z45001 and the CSA Group Z1000 series of Standards with a unified assessment process. The primary purpose of the Canadian deviations was to align the contents of ISO 45001 with established Canadian Standards. Thus, Canadian organizations can easily adapt the ISO standard into management systems conforming to Canadian Standards. In the future, as CSA Group’s OH&S standards are updated, reference to CSA Z45001 will be added to each eventually linking it to all CSA OH&S standards.

     
     

     CSA Z45001 is an adoption, with Canadian deviations, of the identically titled ISO 45001 (first edition, 2018-03) developed by the ISO project committee PC283. CSA Group conducted a survey of Canadian stakeholders and concluded that, while ISO 45001 is both comprehensive and strong, Canadian organizations would benefit from adoption of the ISO standard with deviations that reflect the Canadian context of health and safety.

     
     

     CSA Z45001 provides a model for establishing, implementing, and maintaining an occupational health and safety management system that encourages a systematic approach to meeting defined occupational health and safety objectives and increases awareness of health and safety in the workplace. It can also assist organizations seeking certification under federal, provincial, and sector- based certification programs (e.g., Certificates of Recognition).

     
     

  2. Background

  
  

  2.1 ISO 45001 background

  For the last three decades, attempts have been made to develop an ISO standard on management of occupational health and safety. International consensus on workplace health and safety has been difficult to achieve due to many factors, including:

• differences in assigned responsibility and corporate liability;

• legal systems and enforcement of regulations;

• workplace culture, OH&S practices; and

• the role of labour in occupational health and safety (OH&S) management.

Following three years of intense work involving representatives from 85 nations, ISO 45001 became the first international consensus standard. Canada was at the forefront of this development effort. Under the authority of Standards Council of Canada, CSA Group led the establishment of a Standards Mirror Committee to consolidate the Canadian position on matters being considered by the ISO 45001 Project Committee. This Mirror Committee represented stakeholder groups from across the country. They acted as a conduit through which Canada’s consensus position was coalesced and then communicated to the ISO Project Committee. Through their efforts and those of the delegates who took the Canadian

position to the ISO meetings, much was accomplished in creating an International Standard aligned with the fundamental values and principles of Canadian organizations, workers, and regulatory authorities.

As a result, Canada was able to adopt ISO 45001 with only a few minor deviations. CSA Z45001 represents that adoption of the ISO standard as a National Standard of Canada.